Report Handling Procedure

MindQuake 2019

How to Submit a Report

During the event

If an incident happens during the event, the best way to report is in person. 

For consent-related reports, you can approach a member of the consent team directly and ask for assistance. Otherwise, go to the Operations table or approach any senior member of staff and ask to speak to someone on the consent team. You do not have to provide any details about why you are asking. The person you ask will locate an on-duty consent team member and either escort you to them or have them meet you in whatever location you designate.

For other types of policy violations, the best way to report is to go to the Operations desk and tell the person on duty that you wish to report a policy violation. They will either take the report personally or summon a senior member of staff at your option. You can also use email.

Before/After the event

Before the event starts or once the event is over, the best way to submit a report is via email. To report a consent incident that occurred at the event, email submit@mindquake.org.  

You can also report:

  • Privacy or safety concerns either before, during, or after the event
  • Consent incidents that happened outside of MindQuake involving known or potential attendees.
  • Other interpersonal issues that may not rise to the level of a consent incident

Please be aware that members of senior staff and/or the operations staff will be able to view emails sent to submit@mindquake.org.

Required Information

In order to be actionable, a report must contain at least basic information:

  • The scene name(s) of the people involved in the incident and contact emails if known
  • A reasonably detailed recounting of the incident as it occurred.  
  • Some means of contacting the person reporting the incident

If you are reporting an incident that happened between other people, please also describe your relationship to the people involved, if any (ex: close friend, acquaintance, play partner, spouse, significant other, paramour/metamour, total stranger, etc.) and whether you were a witness to the incident or not.  We reserve the right to decline to process reports that are not based on direct observation of an incident (for example, “My friend X told me that Y violated Z’s consent” — though we would likely contact Z regardless to make sure they’re okay).

Anonymous Reports

Anonymous reports are virtually impossible to resolve in any meaningful way, so it is the policy of MindQuake not to accept or act on anonymous reports.

Report Handling

Consent incident reports involving events that took place at MindQuake are handled directly by the consent team. The consent team will:

  1. Ensure that everyone involved is safe and supported
  2. Interview the individuals involved in the incident and any direct witnesses to determine as best they can what happened
  3. Submit a report to the Senior Staff summarizing the information obtained

The consent team’s report is then reviewed by the Senior Staff, who are solely responsible for deciding whether corrective action is warranted and what actions are appropriate to the situation.

Reports involving privacy, harassment, consent incidents not occurring at MindQuake, and other matters are handled by the MindQuake Senior Staff. In such cases, the following process applies:

  1. The Senior Staff designates a person to manage the incident report (report manager).
  2. The report manager contacts everyone involved in the reported incident to take their statement as to what happened.
  3. The report manager reports back to the Senior Staff with the facts as outlined by the various statements.
  4. The Senior Staff decides what actions to take, if any, in response.  

Some incidents may by their nature require us to deviate from our usual process, in which case we will do what seems to make sense for that incident. Our default is to follow our process as outlined.

Neither the consent team nor the Senior Staff will interview or take a statement from anyone who does not consent to that interaction. The consent team is never tasked with drawing conclusions or making recommendations when handling a report.

Resulting Actions

Actions taken by the Senior Staff in response to a verified consent incident report or other policy violation will be determined at the discretion of the Senior Staff and considering all factors related to the incident and offender. Actions which might be taken include, but are not limited to:

  • Confiscating the offending person(s)’s event badge during the event, which bars them from further participation.
  • Restrict the offending person(s) from attending specific classes or events
  • Require the offending person(s) to attend specific classes or to receive mandatory coaching relevant to the offense
  • Barring the offending person(s) from public play in the play spaces
  • Barring the offending person(s) from approaching or communicating with the offended person(s) for the remainder of the event.
  • Canceling the offending person(s)’s registration and refunding their money prior to the event
  • Canceling any classes which the offending person(s) was/were scheduled to teach at the event or recruiting a different presenter to teach them and barring the offending person from attending.
  • Banning the offending person(s) from attending or teaching at MindQuake for a specified period or permanently.

Communication

While a report is being reviewed and processed, someone in the group responsible for handling the report will be a designated reporting contact for the report. The reporting contact is responsible for communicating regularly with the reporting party to provide status and answer any questions about the process.

When the Senior Staff reaches a decision on the report, the reporting contact communicates directly with the reporting party to convey what was decided and what action(s) will be taken. The Senior Staff, at its discretion, may inform other event concoms about consent-related incidents and their resolutions.  

Privacy

All reports are considered to be sensitive in nature. Except for summarized reports to other concoms as described below, the details of a report are not released to others who are not directly working on the report without the consent of those involved in the report. The identity of the person reporting is treated as confidential and only disclosed to those with a need to know.

Note: When handling a consent incident report, the consent team will necessarily have to describe to the person accused the general nature of the incident, which may give the accused sufficient information to deduce the identity of the reporting person. Neither the consent team nor the concom will ever confirm or deny anyone’s guess as to who has filed a report or disclose the identity of a reporting person.

When an incident has potential to affect other events, MindQuake will generally inform other erotic hypnosis events about that incident. The report takes the form of an email to the concoms of those events which includes the scene name of the person found to have violated policy, the nature of the policy violation, and the action(s) taken by MindQuake in response. Other details may be provided at the other event’s request but will not include the identity of the reporting person. In cases where someone is accused of a consent violation but cleared, MindQuake may communicate that information to other event concoms to offset any reputation damage that may have been done to the person(s) accused.

Report Handling Procedures adopted from https://charmedhypno.org/report-handling-procedure/